University of Illinois Willard Airport
2022 EMERGENCY CONTINGENCY PLAN
University of Illinois Willard Airport has prepared this Emergency Contingency Plan pursuant to §42301 of
the FAA Modernization and Reform Act of 2012. Questions regarding this plan can be directed to Timothy
A. Bannon, Executive Director, at email@example.com. University of Illinois Willard Airport is filing this
plan with the Department of Transportation because (1) it is a commercial airport and (2) this airport may be used by an air carrier described in USC 42301 (a)(1) for diversions.
This plan describes how, following excessive tarmac delays and to the extent practicable, University of
Illinois Willard Airport will:
- Provide for the deplanement of passengers;
- Provide for the sharing of facilities and make gates available at the Airport; and
- Provide a sterile area following excessive tarmac delays for passengers who have not yet cleared
United States Customs & Border Protection (CBP).
University of Illinois Willard Airport has facility constraints that limit our ability to accommodate diverted
flights or maintain the airport’s safe operation and strongly encourages aircraft operators to contact the Airport (see section labeled “Contact Information”) for prior coordination of diverted flights, except in the case of a declared in-flight emergency. Specific facility constraints include the following:
- Customs and Border Protection on field is for General Aviation only. Closest CBP for commercial
operations is over two hours away.
- Runways are designed for regional jet and narrow-body aircraft. Certain wide-body aircraft might be
able to land, but taxiway width and configuration limit on-ground operation.
- American Airlines is the commercial carrier present on the airport. Their personnel are present from
4:30 am to 10:00 pm local time daily.
- Flightstar is the only FBO and has normal operating hours from 5:00 am to 11:00 pm local time daily
- Aircraft Rescue Fire Fighting (ARFF) is available 24/7/365, CMI is index B.
Additional constraints are listed in Airport/Facility Directory record under University of Illinois Willard
Airport (CMI). The University of Illinois Willard Airport issues NOTAMs regarding its ability to
accommodate diverted flights to ensure the safe and efficient operation of the airport and its ability to serve the civil aviation needs of the public during irregular operations events.
Name of Airport: University of Illinois Willard Airport
Name and title of person preparing the plan: Timothy A. Bannon, Executive Director
Preparer contact number: 217-300-8225
Preparer contact e-mail: firstname.lastname@example.org
Date of submission of plan: August 15, 2022
Airport Category: Non Hub
When a decision is made to divert aircraft to the University of Illinois Willard Airport, or upon initiation of
other irregular operations, the aircraft operator must contact the Airport. Contact should be made by calling the University of Illinois Willard Airport ARFF at 217-244-8744 or 217-369-4679. ARFF is staffed 24/7/365. Upon notification, they will initiate contact with airport management for further coordination.
Plan to Provide for the Deplanement of Passengers Following Excessive Tarmac Delays:
University of Illinois Willard Airport (CMI) personnel cannot operate any of the equipment needed to safely deplane passengers from air carrier aircraft and is, therefore, unable on its own to provide for the deplanement of passengers. Additionally, airport personnel are not trained to assist in the deplanement of passengers using equipment owned or operated by air carriers or contract service providers.
However, we have requested that each airline and FBO operation on the airport provide us with a list of the equipment and resources they have for deplaning passengers and contact information. We will provide this inventory and contact information to airlines as soon as practicable after receiving requests from such airlines experiencing excessive tarmac delays at the contact number listed above.
When a diversion is made to CMI, the airport management must be notified via ARFF. Upon notification and evaluation of the situation the Executive Director, or designee, will monitor/coordinate resources based on need and establish a command center in the Airport Administration Office located in the terminal, if required. The command center will be manned by airport staff and representatives of the airline, FBO, FAA, Police, CBP, etc. as needed/required. The command center will be the clearing house and decision-making location for dealing with issues that arise from the diversions.
Short term diversion: History at Willard Airport has shown that diversion over the last 15 years are
usually short term, only deal with 2-3 aircraft and do not require deplaning the passengers to meet the
imposed time restriction. In the event the pilot decides to deplane the aircraft, the passengers will be
accommodated in the departure lounge. American Airlines (AA) flights are handled by their
representatives. All other flights are handled by Flightstar.
Excessive Tarmac Delays Plan: When diverted aircraft arrive, AA aircraft will be directed to the
terminal and all other aircraft directed to the Flightstar apron. Upon shut down, the flight handler will
ask the pilot for information as to the status of the flight and relay this information to airport
management. If the flight is “international,” CBP will be notified. Periodic checks will be made with
the pilot to obtain the flight status and that information will be shared with airport management.
If it appears the tarmac delay will exceed the time limit:
- The passengers on board the aircraft will be offered a deplaning opportunity. Willard Airport will coordinate the use of jet bridges and facilities as necessary.
- Aircraft at the Flightstar apron will be towed by Flightstar to the terminal for deplaning. If Flightstar is
unable to tow due to equipment limitations, the aircraft may be taxied by the flight crew.
- TSA will be notified. If after hours, staff will be recalled if needed. University Police (UIPD) will be
- In the event international passengers are present, UIPD will guard the sterile area. Domestic and
International passengers will be kept separate if required to deplane together. The primary sterile
area is the departure lounge. Alternates include the Institute of Aviation building or Flightstar hangar.
- The terminal has limited vending machines for snacks and beverages. There is one concession in the
departure lounge that is normally open for breakfast and lunch, no guarantees of service can be provided by the concessionaire.
o If required, AA will provide food and refreshments to their passengers.
o The Airport will help facilitate obtaining food and refreshments for other passengers.
o Local vendors have been identified. If food service is required, they will be notified as far in advance as possible.
- If the delay evolves into an overnight stay, the Airport will help facilitate transportation to local hotels.
- If required, the Airport can assist with arrangements with local hotels. Hotel shuttles will provide a
means of transportation to their location.
Plan to Provide for the Sharing of Facilities and Make Gates Available in an Emergency:
The Airport has three jet bridges that can accommodate regional and narrow-body aircraft. Due to the limited number of jet bridges, their use will be coordinated with AA and Flightstar in order to deplane passengers based on which aircraft is closest to the maximum tarmac delay authorized. In the event jet bridge access is not available, Flightstar has two portable steps for use and passengers will be transported to the terminal or designated area.
The gates at University of Illinois Willard Airport are under common use gate lease permits, or agreements to air carriers, and are controlled by the airport. We direct our common use air carrier users to make gates and other facilities available to an air carrier seeking to deplane at a gate.
Plan to Provide a Sterile Area for Passengers Who Have Not Cleared United States Customs and
University of Illinois Willard Airport does not have international passenger processing facilities. The Airport
will coordinate with CBP and law enforcement officials to identify suitable areas and procedures for
establishing a temporary sterile area into which international passengers on diverted aircraft who have not yet cleared United States Customs and Border Protection can be deplaned. Once these efforts are complete, we will coordinate with CBP officials to develop procedures that will allow international passengers who have not yet cleared United States Customs and Border Protection to be deplaned into these sterile areas to the extent practicable.
The nearest CBP capable of processing a commercial flight is over two hours away. As soon as the airport is notified of an arriving international flight, the CBP will be contacted.
Tarmac Delay Time Limits
Domestic: 3 hours
International: 4 hours
Public Access to the Emergency Contingency Plan
University of Illinois Willard Airport will post its emergency contingency plan to the airport website.